Job Scope for EXCO positions

President

 Overall in charge of the committee and the ensemble

 To head planning for all events

 To draw up a work plan for the next 13 months in office

 Chair committee meetings, delegate tasks to committee members, ensure

that the committee is always achieving high quality work and are good role

models.

 To identify areas of concern and to solve administrative, logistical and social

problems in consultation with teachers and instructors where necessary

 Disseminate information and updates from instructor, CCA office or

teachers

 Develop a culture where important values and upheld (Respect, Discipline,

Punctuality, Enthusiasm, Dedication, Perseverance, Passion)

 To be liaison between the ensemble, the teachers, CCA office and instructor

 To be a firm, compassionate, reasonable and understanding leader

 To realize the potential in every committee member

 Always ensure that the ensemble bonds well and that no one is left out

 Ensure that practices, performances etc. goes well

 Groom new leaders along the way

 Lock up rooms after practice

 To be one of the best players in the ensemble

 Ensure a proper handover to the next batch of leaders

 List expectations to the ensemble right at the beginning of each your term

Vice President

 Same roles and responsibility as the president

 To look into members welfare issues

 Share the work load evenly with the President

 Takes charge when President is absent

 Handle monetary matters (checking statement of accounts and transactions regularly)

 Monitor attendance of the ensemble

 Ensure that rooms are cleared after practice

 Be one of the best players in the ensemble

Treasurer

 To maintain and monitor the ensemble fund, petty cash and all monetary matters

 To ensure that the funds are properly used for appropriate purposes

 To collect funds when they are due on a regular basis ($1 to $2 per month)

 Provide a half-yearly statement of accounts and transactions to the

committee, instructor and teachers

Secretary

 To take minutes for every meeting in a standard format

 To distribute the minutes of meeting before the next meeting

 To monitor the attendance of ensemble members

 To bring to the attention of the teachers, instructor and the committee

about people with frequent absenteeism

 Collect MCs/parents’ letter from members and hand it to the teachers or

the President

 Take note of ensemble member’s punctuality

 Issues warning to those who are always late

Quarter Master

 To be take care of all property of the guitar ensemble

 To ensure that instruments are properly labeled and issued

 Let teachers/instructor/CCA office know immediately if any equipment is

damaged and requires repair

 To ensure that the store props room is neat

 Ensure that all members place their instruments in the correct slots

 Let teachers/instructor/CCA office know if there is any shortage of

equipments

 Issue warning to anyone who fails to take care of the instrument or

misplace it and withdraw instrument from student if necessary

 Ensure that members are allocated guitars

 Ensure that there are sufficient supplies of spare guitar strings at all times

 Ensure that members know how to take care of their instrument

 To instruct new members when doing an annual string changing session

 To supervise regular and frequent cleaning of instruments

 To print out a checklist each time the ensemble has to bring instruments

and equipment out of the school for performances

 To make sure that all equipment is accounted for during external

performances

 To remind members of their responsibility to help in the logistic needs

[especially music stands] (you are NOT expected to be the only persons moving equipment and instruments)

Librarian

 Responsible for photocopying parts

 Responsible for giving out scores to sectional leaders

 To work closely with sectional leaders

 Responsible for preparing scores for new pieces

 Ensure that all members have one copy of what they need

 To archive the Library

 To source for music on the internet

 To recommend purchase of ensemble scores and instruction material

 To take initiative in interschool score loans where needed

 Ensure that borrowed materials are returned when the due date is reached

Publicity and Welfare officer

 In charge of publicity events (CCA orientation, concerts and performances)

 In charge of arranging Community Involvement Projects for the ensemble

 To be responsible for a half yearly / yearly newsletter and all the necessary

details associated with the development of a newsletter.

 In charge of guitar ensemble notice board (constantly update it with

announcements)