President
Overall in charge of the committee and the ensemble
To head planning for all events
To draw up a work plan for the next 13 months in office
Chair committee meetings, delegate tasks to committee members, ensure
that the committee is always achieving high quality work and are good role
models.
To identify areas of concern and to solve administrative, logistical and social
problems in consultation with teachers and instructors where necessary
Disseminate information and updates from instructor, CCA office or
teachers
Develop a culture where important values and upheld (Respect, Discipline,
Punctuality, Enthusiasm, Dedication, Perseverance, Passion)
To be liaison between the ensemble, the teachers, CCA office and instructor
To be a firm, compassionate, reasonable and understanding leader
To realize the potential in every committee member
Always ensure that the ensemble bonds well and that no one is left out
Ensure that practices, performances etc. goes well
Groom new leaders along the way
Lock up rooms after practice
To be one of the best players in the ensemble
Ensure a proper handover to the next batch of leaders
List expectations to the ensemble right at the beginning of each your term
Vice President
Same roles and responsibility as the president
To look into members welfare issues
Share the work load evenly with the President
Takes charge when President is absent
Handle monetary matters (checking statement of accounts and transactions regularly)
Monitor attendance of the ensemble
Ensure that rooms are cleared after practice
Be one of the best players in the ensemble
Treasurer
To maintain and monitor the ensemble fund, petty cash and all monetary matters
To ensure that the funds are properly used for appropriate purposes
To collect funds when they are due on a regular basis ($1 to $2 per month)
Provide a half-yearly statement of accounts and transactions to the
committee, instructor and teachers
Secretary
To take minutes for every meeting in a standard format
To distribute the minutes of meeting before the next meeting
To monitor the attendance of ensemble members
To bring to the attention of the teachers, instructor and the committee
about people with frequent absenteeism
Collect MCs/parents’ letter from members and hand it to the teachers or
the President
Take note of ensemble member’s punctuality
Issues warning to those who are always late
Quarter Master
To be take care of all property of the guitar ensemble
To ensure that instruments are properly labeled and issued
Let teachers/instructor/CCA office know immediately if any equipment is
damaged and requires repair
To ensure that the store props room is neat
Ensure that all members place their instruments in the correct slots
Let teachers/instructor/CCA office know if there is any shortage of
equipments
Issue warning to anyone who fails to take care of the instrument or
misplace it and withdraw instrument from student if necessary
Ensure that members are allocated guitars
Ensure that there are sufficient supplies of spare guitar strings at all times
Ensure that members know how to take care of their instrument
To instruct new members when doing an annual string changing session
To supervise regular and frequent cleaning of instruments
To print out a checklist each time the ensemble has to bring instruments
and equipment out of the school for performances
To make sure that all equipment is accounted for during external
performances
To remind members of their responsibility to help in the logistic needs
[especially music stands] (you are NOT expected to be the only persons moving equipment and instruments)
Librarian
Responsible for photocopying parts
Responsible for giving out scores to sectional leaders
To work closely with sectional leaders
Responsible for preparing scores for new pieces
Ensure that all members have one copy of what they need
To archive the Library
To source for music on the internet
To recommend purchase of ensemble scores and instruction material
To take initiative in interschool score loans where needed
Ensure that borrowed materials are returned when the due date is reached
Publicity and Welfare officer
In charge of publicity events (CCA orientation, concerts and performances)
In charge of arranging Community Involvement Projects for the ensemble
To be responsible for a half yearly / yearly newsletter and all the necessary
details associated with the development of a newsletter.
In charge of guitar ensemble notice board (constantly update it with
announcements)
Student Conductor
Assist the instructor and conducts practice whenever instructor is not around
In-charge of the progress of all sectional leaders
To sit in auditions and to provide feedback to instructor plan)
Be critical with ensemble playing; give comments to ensemble on how they
can further improve (eg. Do not rush at bars 20-21)
Feedback to instructor after you have conducted a practice
Review on what you have done with the ensemble, check if it is effective. If
it is not effective, approach instructor for more ideas/approach.
Always be one of the best players in the ensemble
Conduct warm ups like scale practice, RH strumming exercises and LH
exercises
Train up assistant student conductors in conducting warm ups
Need to identify and recommend students who have potential for music
leadership
Conduct at performances where the conductor is not present
Conduct selected pieces of music during concerts as directed by the conductor
Form and supervise the chamber groups, trios, duets, quartets
Concert Master
To be concerned with all things musical
To ensure that sectionals are conducted effectively and efficiently Responsible for planning music repertoire for the year with section leaders
and instructor
Supervise all sectional leaders and feedback to instructor on the musical
standard of the ensemble
Responsible for every detail of any performance (mics, stage crew, seating
Ensure that ensemble is ready for practice by arranging ensemble arrangement
Section Leaders
Are responsible for the progress of their section and should always be ahead of your member
Conduct and lead in sectionals, showing them how to practice
Motivate section members to play well
Be critical of your section playing and always give comments to your members on how they can improve their playing. If you encounter any problems, approach the instructor
Keep scores for any absentees
Take charge of section tuner and stands, ensure that equipment are
brought back to the store room after practice and that room used for
sectionals is cleared
Maintain good discipline in your section
Knowing their parts very well and are able to play it as an example for their
sections (with correct posture, articulation and phrasing)
Focusing on weak areas during practice, repeat difficult passages and
discover solutions to technical problems (always check with your instructor
if you are unsure)
Making maximum use of the time that is given to them during sectionals
and to ensure that the whole section comes away with more knowledge
and skill after each sectional
Keeping written records or journals of your member’s progress and
performance in each sectional, need to provide feedback to the conductor
on a regular basis
Keep track of attendance of respective section members and to be
accountable for those who are not present (those who are absent are
accountable to report to you of their absence before practice)
Rehearsing with their sections both technical and musical aspects
Reporting members who have sustained continuous satisfactory performance to the conductor for potential promotion to a leadership position
Making sure that members who are lagging behind are given more attention during sectionals or given extra sectionals to catch up with the rest
To be a firm, patient and caring teacher to the section
